Database of Participation Methods in Urban Development

Table of Contents


1. Approach to categorizing tools & methods

2. Label 1: Information

3. Label 2: Consultation

4. Label 3: Collaboration

5. Label 4: Empowerment

6. Categorization of participation tools and methods in urban planning

7. Method bank

1. Approach to categorizing tools & methods

In literature on public participation, different levels of citizen’s impact on final decisions during urban design processes are mentioned. The International Association of Public Participation (IAP2) describes 5 Levels of participation: inform, consult, involve, collaborate and empower. However, for the purpose of classifying existing tools and methods, this model was simplified to 4 labels like you can see in the following table. A reasoning for simplification is provided in the paragraphs below.

Category Information Consultation Collaboration Empowerment
Description Citizens inform themselves or are being informed of current plans, decisions and actions Citizens are asked to give input and feeback (e.g. User‐Centered Design) Citizens and other stakeholders actively work together in decision‐ making (e.g. Co‐Creation) The authorities implement the decisions of the citizens
Relation One‐way (Authorities to Citizens) Limited two-way Advanced two-way One-way (Citizens to Authorities)

2. Label 1: Information

The vast majority of sources include the strategy of providing the citizens with information or giving them the possibility to inform itself as a first step of citizen participation; that can be accomplished in different ways, e.g. by publishing proposals of new urban projects or explaining their regional impact. On the informational level, citizens are not able to reply on that input, that is why this state can be described as one‐way communication (Arnstein, 1969) or one‐way relationship (OECD, 2001). Hence, informing the citizens has to be seen as public participation on a very low‐level. Informing is not labeled as a Ucodesign activity, however it is a mandatory parallel activity in order to deliver effective Ucodesign activities.

3. Label 2: Consultation

A broader form of public participation that goes beyond mere information is achieved when the public is consulted in urban design matters. Consultation generally means that public input and feedback is collected and taken into consideration during the planning process (e.g., IAP2, 2013). In that way, citizen’s concerns, aspirations and ideas have the chance to be taken into account in decision‐making. For instance, existing opinions or ideas that derived from the public can be taken into account. On this level, citizens are also given the chance to act as local experts as they are able to contribute valuable information to the planners. However, it depends on the planner’s decision whether to include this kind of information. For example, User‐Centered Design activities would be labeled as "consultation".

4. Label 3: Collaboration

In literature, the next dimensions of participation are often named involvement or, on an even higher stage, collaboration with the public. Compared to the first rungs information and consultation, these two categories are more difficult to distinguish clearly, because both are used to pronounce a certain extent of cooperation between the public and the other stakeholders (e.g., IAP2, 2013). Whereas involvement is described as directly working with the public and reflecting their concerns throughout the process, collaboration goes a step farther by stressing a partnership between citizens and professionals in which citizens advice is being implemented “to the maximum extent possible” (e.g., IAP2, 2013).

For a sharper distinction and a more distinct categorization of methods, it is advisable to summarize these aspects in one category that will be subsequently called collaboration. Collaboration in this sense means that citizens directly contribute to the process of urban design by discussing ideas, developing solutions and creating alternatives by deep interaction with other stakeholders. In contrast to consulting, the communication between all participants is rather intensive, citizens and planners treat each other as partners that leads to fruitful exchange, dialogue and deliberation. Collaboration therefore needs elaborated channels for stakeholder interaction and an exceptionally open‐minded attitude of experts and planners. Participatory Design‐ as well as Co‐Creation activities would be labeled as “Collaboration”.

5. Label 4: Empowerment (excluded from in‐depth tools and methods review)

The highest impact of the citizens in regard to participation in urban design is often termed as the empowerment of the public (e.g., IAP2, 2013; Tufte & Mefalopulos, 2009). Extensive understandings of this dimension demand the citizens to be in full control of decision making (e.g., IAP2, 2013). This status can be seen as a kind of ideal type that is nowadays hard to achieve but nevertheless desirable to improve public participation in urban processes. A referendum is an example of reaching this extent of citizen power in matters of urban design. For a complete overview of the different stages of public participation, the category of empowerment is vital, but was excluded from the tools and methods review for three reasons. Firstly, there are only limited methods available in this category. Secondly and more importantly, is that empowerment is typically about 1‐way communication (from citizens to professionals) and therefore not an example of Ucodesign which is a joint effort of professionals and citizens. Thirdly, developing tools for empowerment is complex and may conflict with some legislation in the different European countries.

6. Categorization of participation tools and methods in urban planning

The following picture gives an overview of the categorization of currently known methods that try to foster public participation in urban design processes and, as mentioned above, it thereby distinguishes between the categories of “informing”, “consulting”, “collaborating” and “empowerment”. Just click to enlarge the picture.

7. Method bank

This database contains over 70 methods for public participation. You can search by using dropdown menus for the name of the process, the category and subcategory, if the tool is available for online participation and the number of participants. Moreover you can use a search form for direct search. After choosing one of the entries you will get more information about this tool, like for example a short description, some references and about strengths and weaknesses.

CategorySubcategoryName of the processOnline?mobile?Number of ParticipantsLenght of the process
ConsultationSurveys, Polls & VotingsActivating interviewup to 100longer/ongoing
InformationInformation Material (offline)Advertisement - Bulletin/Posternot definedlonger/ongoing
ConsultationConsultative MeetingsConferences - Agenda conferenceup to 100one day
ConsultationSurveys, Polls & VotingsAssessement Procedureup to 500longer/ongoing
InformationInformation material (online)Social Media - Blogsnot definedlonger/ongoing
ConsultationConsultative MeetingsBrainstorming / Brainwalkingup to 25one day
InformationInformation material (online)Mailings / Newsletterunlimited/moreone day
ConsultationConsultation (online)Social Media (consulting) - Chat procedures / Online Dialogue
ConsultationSurveys, Polls & VotingsCitizen Councilup to 25longer/ongoing
ConsultationSurveys, Polls & VotingsCitizen Dialogueup to 25one day
ConsultationContestsCitizen Idea Contestup to 100series of events over weeks
ConsultationSurveys, Polls & VotingsCitizen Panelup to 25longer/ongoing
InformationInformational MeetingsCitizen Consultation-hourup to 25one day
InformationInformative MeetingsCity Walksup to 25one day
ConsultationConsultative MeetingsCivil Forumup to 100one day
ConsultationConsultation (online)Crowdsourcing platforms (input based)unlimited/morelonger/ongoing
ConsultationContestsCompetitional Dialogup to 25one day
ConsultationConsultative MeetingsConferences - Consensus Conferenceup to 25two to four days
ConsultationContestsCooperative Competition Procedureup to 25one day
CollaborationCollaboration (online)Crowdsourcing platforms (interactive) - Planning for realnot definedseries of events over weeks
ConsultationData collection & analysisData Collection (passive)up to 500longer/ongoing
CollaborationCollaborative MeetingsDesign Workshops (interactive) - World Caféunlimited/moreone day
CollaborationCollaborative MeetingsDesign Workshops (interactive) - Charette Procedurenot definedtwo to four days
ConsultationConsultative MeetingsDialog/Discussionup to 25one day
CollaborationCollaborative MeetingsDynamic Facilitation Workshopup to 25one day
InformationInformation PointsExhibitionnot definedlonger/ongoing
ConsultationConsultative MeetingsFish-Bowlup to 25one day
ConsultationSurveys, Polls & VotingsFocus Groupsup to 25
InformationInformational MeetingsHuge Group Conferenceup to 500one day
ConsultationSurveys, Polls & VotingsInterviewsup to 100one day
ConsultationSurveys, Polls & VotingsKoffee Klatsch
ConsultationSurveys, Polls & VotingsLetter Boxes
CollaborationMediationMediationup to 25two to four days
ConsultationData collection & analysisNotification Tools (active)not definedlonger/ongoing
InformationInformation MaterialOnline Platformsunlimited/morelonger/ongoing
ConsultationConsultative MeetingsConferences - Open Space Conferenceunlimited/moretwo to four days
Collaboration Collaborative MeetingsParticipation Modell (TRIPLEX)up to 500one day
CollaborationCollaboration (online)Participatory Budgeting
ConsultationSurveys, Polls & VotingsPlanning Cell / Citizen Reportup to 25two to four days
CollaborationCollaborative MeetingsPlanning Workshoptwo to four days
InformationInformation material (offline)Press - Press release / press conferenceunlimited/moreone day
InformationInformation material (online)Project Websitesnot definedlonger/ongoing
ConsultationSurveys, Polls & VotingsReference panels
InformationInformational MeetingsResident conferenceup to 100one day
InformationInformation PointsRoadshownot definedseries of events over weeks
ConsultationConsultative MeetingsRound Tableup to 500two to four days
ConsultationNeighborhood KnowledgeSensitizing
Collaboration Collaboration (online)Serious Gamingup to 25one day
ConsultationConsultation (online)Social Media (consulting) - Social Networks
InformationInformation PointsCitizen information eventnot defined
InformationStakeholder/Issue MappingStakeholder / Issue Mapping
CollaborationCollaborative MeetingsVisioning Workshops - Future Conferenceup to 100one day
CollaborationCollaborative MeetingsVisioning Workshops - Future Workshopup to 100one day
CollaborationCollaborative MeetingsVisioning Workshops - Scenario Technologyup to 25one day
ConsultationSurveys, Polls & VotingsVoting (Online)unlimited/morelonger/ongoing
InformationInformation material (online)Social Media - Wikisunlimited/morelonger/ongoing
CollaborationCollaborative MeetingsWork Group/Task Forceup to 25series of events over weeks
InformationInformation Material (offline)Lettersup to 500one day
InformationInformation Material (offline)Publications
ConsultationConsultative MeetingsRemote Attendence
ConsultationConsultation (online)Social Media (consulting) - Online Forumsunlimited/morelonger/ongoing
ConsultationSurveys, Polls & VotingsCitizen Survey
CollaborationCollaborative MeetingsVisioning Workshops - Perspective Workshopup to 500two to four days
CollaborationCollaboration (online)Collaborative Building Design Tools
ConsultationDisplays / Exhibits (input based)Displays / Exhibits (input based)not definedseries of events over weeks
InformationInformation Material (online)Social Media - Social Networksunlimited/morelonger/ongoing
CollaborationDisplays / Exhibits (interactive)Displays / Exhibits (interactive)
CollaborationVisualization softwareVisualization software
ConsultationConsultative MeetingsCommunity Organizing